Expert digitisation consultants
Inhouse collection & delivery service
Accredited digitisation studio team
Highly accurate results
Instantaneous digital content searches
Capture data from any material type
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Improve access & discoverability 
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Data Entry
Our data entry service provides an efficient solution for archivists, especially where records might be handwritten and tricky to decipher, rendering OCR (Optical Character Recognition) a less appropriate option. This enables collection holders to acquire a manually entered record of their data, ideal for items where searches will need to be performed, such as old burial registers, envelopes, index cards and 35mm slides.
Data entry can be undertaken as a protective measure to ensure business recovery and continuity in the face of disaster, such as fire, flood, loss or theft. It enables faster access to information, reducing staff ‘search’ time and related costs. Data entry also ensures that you can meet requests for information under The Freedom of Information Act, making it much easier to comply within the specified 21 days. It also creates opportunities for revenue generation by allowing paid searches of your records.
Our data entry service uses experienced and meticulous archive specialists to manually type details into MS Excel or CSV format in order to create a readable and searchable record. Manual data entry is a time consuming task for organisations to do themselves and our data entry experts are professional interpreters of the written word in old script or faded as a result of time.
Frequently Asked Questions – Find out more
Highly accurate data capture
Our experts perform highly accurate data entry of handwritten text to MS Excel or CSV format.
Protects Valuable Resources
Data entry demands a significant amount of time, especially where handwritten records are difficult to read, and this can be costly to any organisation. Our specialists can speed up this process and free up valuable staff time.
Searchability
Recording the handwritten data from your records enables your records to be searched more easily and accurately, making them infinitely more discoverable.
Get in touch and tell us about your requirements for a free, no obligation quote.
We can either digitise your records or you can provide us with your digitised files ready for data entry.
We can interpolate, deskew, reduce background noise and much more to produce the best possible OCR results.
Using our data entry specialists, we can convert and record your handwritten text quickly and accurately.
We can record you data in a variety of formats to make them fully searchable.
Hear what our clients have to say about our data capture services
Thanks to the digitisation carried out by TownsWeb, we have been able to extend the reach of our collections, for example by using the high quality files on our website. This makes the material available for those that cannot physically get to our museum due to its rural location, but also globally for research and educational purposes
Museum Curator and Project Leader
The improvement in searching has been tremendous. The good feedback we get from users about searching the new site has really made the update worthwhile. It has also made us think more about attributes we have associated with items, so as we improve these the search results that users get will also improve.
Trustee
I’m very pleased that we’ve managed to add Personal Information Sheets, Staff Records and the 19th Century Woolwich History book to our website. It’s very exciting watching our digital archive grow online. We would again like to thank the staff at TownsWeb Archiving for their skill in seamlessly integrating the new content in to the website.
Curator
Data Entry Frequently Asked Questions
Our data entry experts rely on years of experience to transcribe and record your handwritten records to typed text format.
Our data entry service provides an efficient solution for archivists, especially where records might be handwritten and tricky to decipher, rendering OCR (Optical Character Recognition) a less appropriate option. This enables collection holders to acquire a manually entered record of their data, ideal for items where searches will need to be performed, such as old burial registers.
Our specialists’ perform data entry that is highly accurate, translating and recording what is often quite dated, or deteriorated cursive handwritten text into typed text format.
Manually entered data can be searched against for the likes of public records, such as burial and cremation records and registers. Our data entry specialists can produce output files such as Microsoft Word, Microsoft Excel, Adobe PDF, Text or CSV.
Yes, although highly accurate, manually edited data is also entirely editable if revisions ever need to be made in the future.
Calculate the cost of your data capture project
Enter your data capture requirements and tick the box to confirm whether you would like us to get in touch to discuss your requirements further. If you’re not quite ready to use our online quote calculator, feel free to call on 01536 713834 or email us [email protected]
Quote assumptions and specifications
- These costings are based on the assumption that TownsWeb Archiving have digitised the material prior to transcription
- If you are using already digitised files, TownsWeb Archiving will need sight of the images in order to check suitability and agreeing to the work